WHY Roadshow Promotions?

Roadshow Promotions are one of the main suppliers of static meeting buses and hospitality buses. These buses like our hospitality bus are available for rental to the UK and European marketplace providing the conversion hire, lease and branding of these vehicles

  • Roadshow Promotions
  • 14 Kings Walk
  • Thornton Cleveleys
  • FY5 1HZ
  • Phone: (01253) 923800

Call 01253 923800 Now!

To rent hire lease the right Hospitality vehicle for the job.

Hospitality Meeting Bus Hire

The phrases Hospitality bus, Meeting bus, Consultation bus or Roadshow bus encompasses a wide range of double decker and single decker hospitality vehicles which have been converted to provide a suitable interior for small hospitality or meeting events.

We operate a number of buses within our bus hire fleet that can be considered suitabe for small hospitality or meeting event tour types, the vehicles which range from a double decker hospitality bus, consisting of over 450sq ft of floor space and over 100 sq metres of exterior branding space, to a single decker meeting bus with up to 300sq ft of floor space.

Interiors vary from hospitality meeting bus to hospitality meeting bus and are usually dependent upon the type of events the bus will be undertaking we are happy to give guidence on which vehicle will suit the tour best.

Hospitality & Meeting Buses Hire

Mobile Hospitality & Meeting Bus Hire, or Branded Consultation Bus Hire , whatever the name, they are all Hospitality vehicle hire all performing a similar function to provide a vehicle to facilitate a variety of meeting, consultation, services or concepts on the high street or in works/supermarket car parks

We operate several professionally converted single decker and double decker buses that can be utilised as hospitality vehicles, ideally suited for a variety of campaign or event types

These rental or lease vehicles offer a very diverse set of features that are often utilised on meeting or hospitality related tours ranging from worktops, large screen TV's, DVD players, Laptops, Tablets, Kitchen. external awning, we even have a vehicle with a built-in bar.

In addition to the internal layout, clients can have the vehicle "skinned" or vinyl branded with campaign or company branding, this can be anything from minimal branding incorporating a few logo's and cut lettering to a Full wrap, if required we can brand or modify the interior of the rental bus to suit your tours unique requirements.

Hospitality Meeting Vehicle Features

Listed below are some of the main features to be found on our range of hospitality and meeting Vehicles Vehicles, however each of the vehicles are different, each have additional or fewer features than listed so it is always best to check the individual vehicle listing for its full range of fixtures, fittings and features.

Last but not least we can adjust or modify the interior for your particular requirements whether its a simple seating colour change to installing a bespoke interior why not view our Interior modification page for more information

  • Dedicated and Experienced Tour Driver
  • Folding Chairs/tables for delegate seating
  • Up to 8 laptops can included with the vehicle
  • External Branding options from logo's to a full wrap
  • Internal Branding options from window stickers to a full internal brand
  • External Awning over entrance to vehicle
  • Built-in generator or other built-in mains electricity supply
  • Electrical sockets and mains powered lighting throughout
  • Kitchen area with sink, fresh and waste water tanks
  • Fridge and/or microwave
  • water urn for hot drinks
  • 1 - 5 LCD TV's with DVD players and/or ChromeCast stick
  • Leather hospitality seating with storage under
  • Worktops for displays along with built-in leaflet dispensers
  • Anti Slip floor covering, Disabled access

Our Hospitality Meeting buses can be branded in many ways, 3 popular ways being

Full wrap branding

Full Wrap: this involves adding a new vinyl skin to the exterior of the rented hospitality Meeting vehicle (excluding roof) including the windows. The windows can be covered with solid or contra-vision vinyl, contra-vision allowing the branding to be seen outside and clear uninterupted viewing from inside

Full Bodywork Wrap

Body Wrap: this involves adding a new vinyl skin to the exterior bodywork of the meeting bus but doesn't include the windows or the roof. The windows of the rental vehicle are often black or silver tinted but allow for unrestricted vision

Partial Branding

Partial Wrap: This usually revolves around applying vinyl logo's/decals, cut shapes and/or text over the meeting hospitality buses existing paintwork and windows, using the rental vehicles paintwork as the backdrop

More information on branding buses can be found on the

Why Roadshow Meeting Bus Hire?

We understand that most of our clients have never been involved with the rental or lease of an hospitality or meeting vehicle let alone organising a Hospitality Bus tour and have many questions about costs and the minutia of organising such a tour, we also understand that those clients who do have some experience in organising a meeting or hospitality tour may not be aware of our processes and also have questions. To this end we provide two routes of service.

Route One: Designed for those who require more help and/or additional service features we can provide a full or part managed service via our specialist partners who have years of experience undertaking meeting bus events and can undertake as much or as little of the strain as you want. For more information view the Project Management Tab above

Route Two: For those wanting to “Go it alone” and project manage the tour themselves, we will provide you with a named account manager as a single point of contact. Your account manager has years of experience organising Hospitality Bus Hire tours, they will provide telephone assistance, advice and guidance throughout the whole process, from vehicle selection, route planning, location sourcing to target delivery, help is always a telephone call away.

Roadshow Service Features

In addition to the services below we will provide a dedicated account manager with years of experience organising hospitality and Meeting bus tours, they will provide guidence and advice about the whole process, from rental vehicle selection to target delivery.

  • Experienced Tour Driver
  • Extensive fleet of Hospitality Vehicles to choose from
  • Pre-Converted Hospitality vehicles to choose from reducing overheads
  • Large selection of equipment i.e. computers included at no extra cost
  • All costs provided "up front" no "hidden" extras
  • Location Booking Service Available
  • Design Templates available for all vehicles to assist with branding
  • Layout plans available for all vehicles
  • £10,000,000 in public liability insurance included as standard
  • Hazard Risk Assessments available for each vehicle
  • On site print company to undertake external/internal branding
  • On site coach builder to undertake conversion work

For those who need the additional services or help in creating a successful tour we can provide bespoke Project Management services. If you require this service please indicate your preference on the enquiry form or whilst speaking to our customer service staff

Project management is provided through our strategic partnership with Bauer Radio with whom we have worked collaboratively on many successful bus tour campaigns. These include several local and National Engagement tours with Liverpool Hope University and many more.

These Bauer Radio led campaigns are built on a bespoke basis and can include some or all the following aspects.

  • Dedicated Account Manager to assist throughout the whole process
  • On Tour Project Manager
  • On Air coverage through their 22 Radio Brands
  • Online Digital Coverage
  • Street Team Engagement Activity
  • Location Sourcing and Booking
  • Health & Safety Risk Assessment
  • Full Post Campaign Analysis

Hospitality & Meeting Bus Rental Clients

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Client Testimonial

Hospitality Meeting Bus Hire

Having reached over 90% of our target audience with the hospitality bus we are confident that with the increased brand awareness the campaign will be a major success

- Bristol-Myer Squib.

Related Hospitality Bus Hire Articles

Details of similar projects we have undertaken

Hospitality Meeting Bus Rental Fleet

Hospitality buses available for hire, rent or lease for hospitality and or meeting tours.

Hospitality and Meeting Bus Fleet

Buses within the Roadshow fleet that are capable of undertaking hospitality or meeting duties on behalf of clients.

Most of the buses within the fleet are or can be equipped with hospitality and meeting facilities, making them the ideal meeting vehicle, All are available for rent, hire or lease.

RSP03 Hospitality Bus

RSP03 Hospitality Bus

RSP03 Meeting and Hospitality Bus

This 9.8m long Double decker bus, known as 'Gummy' was initially converted as an hospitality bus but now comes with black & white interior suitable for a wide range of tour types .

RSP04 Hospitality Bus

RSP04 Meeting Bus

RSP04 Hospitality Meeting Bus

RSP04 or 'Bertha' initially classified in our training buses category, but after a few tweaks is now suitable for a range of tour types including hospitality or meeting tours.


RSP08 Meeting Vehicle

RSP08 Meeting Vehicle

RSP08 Hospitality Vehicle

'SAUL' another of our 11.5m single decker Hospitality buses which has been designed to undertake a wide variety of tour types for Key103 Manchester

RSP09 Hospitality Bus

RSP09 Hospitality Bus

RSP09 Hospitality Bus

'Millie' one of our 11.5m single decker Hospitality & Meeting buses which has been designed to undertake a wide variety of tour types

RSP12 Hospitality Bus

RSP12 Hospitality Bus

RSP12 Meeting Bus

Currently under construction is this 11.5m single decker MAN

Quote Request Form

Request a free, no obligation quote for Vehicle Hire, Vehicle Conversion or Branding

Years of Experience

To provide the right quote, our experience is all you need

We have years of experiance providing all manor of Hospitality Bus Hire quotes for any number of tours and tour types, to get youre free no obligation quote fill in the quote request form at the side of the page and we will happily send a quote within 1 working day.

Completing the form is relatively straight forward, first enter your personal contact details, i.e. name, company, email and phone details.

Then select the type of quotation you require i.e. Vehicle Hire Branded/Unbranded, this will then show several new fields relating to vehicle hire for you to complete.

When looking at the fields for Vehicle Hire, you will be presented with several drop boxes these being Bus Type, Vehicle ID, Event Type and Level of Branding, with Bus Type and Vehicle ID you can select the general details or a specific vehicle you choose.
With regards to Event Type, if the event type isn't listed select other and this will provide space for you to enter the type of event you are wishing to operate

To generate the Vehicle Hire quote we also need to know when you are looking at starting and for how long the tour will last be it 1 day, 1 week or 1 year

Next we have 2 sets of Options these being Optional Services and Optional Extras, Optional Services i.e. Project Management, Venue booking etc. are via our partners Bauer Media, who have considerable experience in these areas and well worth the additional cost.

Optional Extras are items that don't normally come with a vehicle i.e Gazebo's, external chairs/tables etc. with both you can select as many or as few options as you require.

After you have completed as many of the presented fields as possible, you can add additional comments in the comment field and submit the quote request

When you submit the quote request the form contents are automatically loaded in to our system, which will email you a confirmation shortly after one of our staff will review your requirements and send you a quote

Please note the quote we send is based upon the information you submit and should be considered as a Ball Park figure and not the actual cost, which may be higher or lower depending upon actual requirements